Privacy Policy
1. Introduction
HSMK LIMITED (“we”, “our”, “us”) respects your privacy and is committed to protecting the personal data you share with us. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, use our services, or communicate with us.
By using our website or services, you agree to the terms of this Privacy Policy.
2. Company Details
Legal Name: HSMK LIMITED
Company Number: 14132253
Registered Office: Greenford Business Centre, I.C.G House, Station Approach, Off Oldfield Lane North, Greenford, England, UB6 0AL
Jurisdiction: United Kingdom
Data Protection Regulation: UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018
3. Information We Collect
We may collect the following types of information:
a. Personal Information
Name, address, email address, and phone number
Date of birth and National Insurance number (for payroll purposes)
Bank account details (for salary payments)
Identification documents (e.g., passport, driving licence)
b. Business Information
Company name and contact details
Employee records supplied for payroll processing
c. Technical Information
IP address and browser type
Website usage data collected through cookies
4. How We Use Your Information
We may use your personal data to:
Provide payroll and/or workforce supply services
Process employee payments and issue payslips
Verify identity and conduct compliance checks
Communicate with you regarding our services
Meet our legal and regulatory obligations
Improve our website and service offering
5. Legal Basis for Processing
We process your personal data under one or more of the following legal bases:
Contract: When processing is necessary to perform a service you have requested.
Legal Obligation: When required to comply with laws and regulations (e.g., HMRC reporting).
Legitimate Interests: When processing is necessary for the operation and improvement of our services.
Consent: When you have given explicit permission for a specific purpose.
6. Sharing Your Information
We will only share your data with:
HM Revenue & Customs and other government bodies as required by law
Pension providers, banks, and payment processors
Compliance and background check providers
IT service providers for secure data management
We do not sell your personal data to third parties.
7. Data Retention
We keep personal data for as long as necessary to fulfil our legal, contractual, and operational obligations. Payroll records are generally retained for at least six years in line with HMRC requirements.
8. Data Security
We use appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, or disclosure. This includes encryption, secure servers, and restricted access controls.
9. Your Rights
Under UK GDPR, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data (where applicable)
Restrict or object to processing
Request transfer of your data to another service provider
Withdraw consent at any time (where consent is the legal basis for processing)
To exercise these rights, please contact us using the details below.
10. Cookies
We use cookies to improve website performance and user experience. You can manage or disable cookies through your browser settings. For more details, please see our Cookie Policy.